just an asterisk

To me, a productivity tool has to have three components:

1. It has to be invincible – rendered illegible by flying coffee or left on bus cannot be reasons to miss a task. I love paper, but hate that it burns, smudges, rips, etc. Digital was the only answer.

2. It has to be everywhere – Paper didn’t just lose because I’m a klutz – I’m also forgetful. A digital task system, accessible from every device I’ve ever owned AND anyone’s computer, was the perfect solution. I couldn’t leave it behind.

3. It has to be simple – If entering a task takes 10 minutes, I’m not going to do it. Duh.

When I decided on those 3 rules above, I never thought about the data that I would generate after using these tools for 4 years. On a lark, I went through three months of data today in Toodledo and was amazed. It’s actually interesting!

Although it’s thoroughly geek, I thought I’d share, just to show how powerful the data we’re generating can be. I’m not sharing anything personal, professional or even the numbers. The graphs of relative values speak volumes.

First thing I did was pull my tasks completed by month from Toodledo.

The result made sense: Late November, I started using Toodledo. December was spent working my tail off. January was when my little girl was born – huge dip there – but by February, I was completing tasks again at full force. March I started a new job, so mid-way through the month, we’re already heading for a record breaker.

Next I tried to find a trend, something to make it more than just a total. Here is how I complete tasks based on the days of the week:

Interesting eh? I come out of the weekend strong, completing fewer and fewer tasks until Friday, when I  push before the weekend. My theory here is one word: meetings. As the week goes on, I have more and more meetings, reducing the time I have to complete my tasks. There is something to explore here…

My personal tasks, often the lesser quantity, generally don’t get done on Saturday and therefore Sunday is higher. This probably contributes to that sinking feeling I get on Sunday when I have to pack in my tasks and try to enjoy the last of the weekend.  Again, something to explore…

Next I grabbed the planned due date of my tasks:

What I love about this data is that it shows how I think about tasks too… These are the tasks by the day I schedule them for. Notice that I tend to come out of the weekend with a lot scheduled for Monday, but Tuesday – Friday, I plan to complete pretty much the same number of tasks. To me, this supports the meetings idea – I’m adding tasks to the list because new things are coming up. However, as we saw before, I’m not completing them.

In a similar story, on the weekend, I tend to forget how hard is to complete tasks on Saturday and I schedule equal efforts for both days.

Finally, I decided to compare how I’m finishing tasks this month vs last month:

The month isn’t over yet, but it looks like I’m getting better at closing out  my tasks on Fridays and keeping a steady stream of completions going through the week. Thursday is still a low point for me. I’m sure it’s related to meetings, but it’s a point of focus for improvement!

After playing with all this data from Toodledo, I exported my data from Remember the Milk going back to 2007 and did the same sort of analysis, finding almost identical results. I’ll spare you the details, but one favorite was that I seem to start the year off strong in January every year, but slow down as the summer approaches. I guess that’s why my resolution each year is to be more organized :)

Thanks for indulging me. The bigger point is that I was collecting this data without really thinking about it. I wonder where else I’m capturing useful information that could improve my efficiency? I’ll poke around and get back to you.

~ab

It was inevitable. My daughter was born last month (also inevitable in a way) and it was only a matter of time before I wrote a blog post about baby tech. But here is the funny part – the tech sucks. There isn’t that much to talk about. Maybe our litigious culture has squashed innovation or maybe the only people concerned are so blotto from not sleeping that they can’t invent anything, but either way – the technology just isn’t very interesting.

When babies are born, in case you are not aware,  they need to be swaddled, rocked and given something to slobber upon… As I see it, the result is that technology tends to focus on rocking and/or white noise. That’s about it. Sigh… I write this as I sit up waiting to do our late night / early morning feed and wish that there were magic bullets I could use from my bat belt. No dice.

Instead of telling you about our Fisher Price Cradle Swing (god send that it is), I’ll focus on the tech that I’ve found useful, rather than helpful, for life with a baby.

Camera(s) – iPhone and DSLR

She’s cute and everyone wants to see her, thus we’ve snapped away with both our iPhones and the big DSLR. Although in the beginning we went a bit overboard, expect to take tons of pictures. Having the DSLR, with its incredible resolution, reassures the compulsive in me who worries that we’ll miss the perfect shot. The iPhones have pretty decent cameras too, for all those times when you don’t want to lug around a baby, six pieces of matching baby luggage AND and camera bag…

Ways to share pictures – Picasa and Dropbox

Picasa lets us share our photos with the family, but Dropbox is where we consolidate. With two Macs, two iPhones and a SLR, there are lots of places where pictures end up. We combine our photos into a shared folder in Dropbox and then I upload them to Picasa. Easy peasy.

The white noise app on my phone

Hm… This one was almost a magic bullet… We were told that white noise would soothe her on our way out of the hospital room and by the time the elevator arrived in the lobby, I had a white noise app for the car ride home. The great part? It actually works (provided that she isn’t hungry, sleepy, wet, dry, too hot, too cold…)

If you want extra geeky points, go grab yourself a pillow speaker (very cheaply online) and use an old iPod to make your white noise machine. It’ll free up your iPhone for dropping calls.

Amusements – all hail the iPad

You will spend a lot of time doing nearly nothing (other than rocking your child) and your brain doesn’t have capacity for the russian novels you were planning to read. My iPad holds my books, my RSS feeds, Netflix, Hulu and my email. With a bit of balancing, I can use it one-handed. Late in the evening, ’round about 1-2am, this will become very important.

That’s it. Like I mentioned above, no true magic bullets, but there are plenty of ways to add techie flair to staying up late with your newborn. Best of luck – duty calls…

~ab

I have been avoiding the subject of the iPad.

It has barely been a week and the hubbub online about the hardware, software, features, design, upgrades, and potential yadda yadda is (almost) enough to make me revert to paper news.  The use of the phrase paradigm shift has hit an all time high… (sigh)

However, a friend asked me when I was going to write about the iPressrelease and casually added “isn’t it about exactly what you preach to your readers?  The ultimate goal isn’t the technology?”

Damn.  Touché.

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